Start with the actual production location and scope
Confirm where production takes place and what the factory is being asked to supply. Nai Shi Clothing Factory is registered in Yiwu, China, with production in Humen, Dongguan, China. We develop and manufacture against an agreed brief; that does not mean we offer local manufacturing, local stock, import clearance or local delivery in the buyer's market. State the destination country, required arrival date and requested shipping terms so they can be reviewed for the actual project rather than assumed from a factory completion estimate.
Send a schoolwear brief that can be priced
List each garment separately: shirts, trousers, skirts, blazers, knitwear, PE tops, shorts or other programme items. For every line, include style reference, colour, measurements or a size chart, fabric direction, crest or artwork files, label and packing instructions. Identify what is fixed and what needs a factory proposal. A single school logo or product photo is useful context, but it does not define the pattern, material, size grading or construction needed for a comparable quotation.
Calculate MOQ before combining the order
Our bulk MOQ is 100 pieces per style and colour, with a mix of 4 sizes. A white school shirt and a navy school shirt are two colour lines, each requiring its own 100-piece minimum. A shirt and a trouser are separate styles even when they are ordered for the same school. Provide the quantity planned in each of the four sizes for every qualifying line. Total units across a collection do not replace the minimum for an individual style-colour line.
Use the sample as the overseas approval checkpoint
Review the proposed fabric, colour, construction, measurements, crest placement, labels and packing on the finished sample. Simple-style sample development is generally 7–12 days and complex styles 15–20 days. These are development ranges, not an arrival-date promise. Consolidate feedback into one dated record and confirm which version is approved for bulk. A physical sample helps avoid treating a screen image, swatch or preliminary drawing as approval of the complete school garment.
Plan timing from the required arrival date backwards
Work backwards from the date the school or distributor needs the goods: allow time for briefing, sample development, buyer review, any revisions, bulk production, inspection and freight. Bulk timing is calculated according to the actual styles and quantities. Give the destination and arrival requirement at the quotation stage, then keep factory completion, transit, import steps and local distribution as separate planning items. Freight is paid by the customer.
Compare the full commercial scope before placing bulk production
Ask the quotation to identify pattern work, sampling, materials, decoration, labels, packing, inspection, freight and excluded items. At our factory, sample fees are paid in full. Bulk orders use a 70% deposit and 30% before shipment after production photos, video or inspection. Confirm the agreed project-specific costs, payment terms and release conditions in writing before production starts. The buyer should also confirm destination-market label wording, product requirements and import obligations for the intended order.
| Area | Buyer prepares | Factory review or confirmation |
|---|---|---|
| Garments | Styles, colours, measurements and intended wearer range | Construction feasibility and sample scope |
| Branding | Crest artwork, labels and packing direction | Placement, method and production reference |
| Quantity | Units by style, colour and four-size allocation | MOQ qualification for each order line |
| Timing | Destination and required arrival date | Sample development and project-specific production planning |
| Commercial scope | Requested service and shipping terms | Included, excluded and pending quotation items |